Fleet Compliance & Maintenance. Connected.
Manage HGV and PSV compliance, drivers, vehicles, maintenance and digital safety inspections from one UK platform. Drivers report defects, workshops repair them, technicians sign them, and FleetPro keeps the compliance record — without emailed PDFs or re-uploads.
Operations Snapshot
Three products. One record.
Existing HGV operators keep the product they already use. PSV operators get passenger-specific rules on the same modules. Workshops work against the operator’s master vehicle — not a duplicate copy.
FleetPro HGV
Operator licence, PMI, defects, walkarounds, tachograph, licence checks and reports for UK goods operators.
FleetPro PSV
Bus and coach vehicle records, PSV safety inspections, passenger walkarounds, configurable drivers’ hours rulesets, and PSV incident records.
FleetPro Maintenance
Digital PMI, workshop planner, technicians, connected customers and brake evidence. Sold separately — add it to Core, Compliance or Complete, or take it as a standalone workshop package.
Driver reports it. Workshop repairs it. Technician signs it. FleetPro records it.
Driver → Operator → Workshop → Technician → Compliance record
Features Your Fleet Actually Uses
Core tools for UK haulage compliance and day-to-day operations — not vapourware.
Fleet Vehicles & Trailers
Track HGV fleet assets and non-fleet vans/cars, MOT and tax dates, depot allocation, and VOR status with reason codes.
Maintenance & PMI
Schedule and complete safety inspections with providers and a calendar, including brake tests (loaded/unloaded) and tacho calibrations.
Daily Walkaround Checks
DVSA-style digital checks for HGVs and vans. Managers review results, log not-used days, and record third-party checks alongside driver submissions. Included in Core, Compliance and Complete — and also available as FleetPro Checks, billed per vehicle with unlimited drivers, defects, MOT/tax dates, and photos in the driver app (no MOT/tax/tacho document uploads).
Defects & VOR
Capture defects from walkarounds and inspections, place assets VOR with reason history, and require return-to-service evidence before they go back out.
Drivers & Messages
Maintain licence, CPC, tacho card and ADR records with expiry reminders, run DVLA licence checks (pay as you go on Core and Compliance; Complete includes 1 per driver every 3 months), and send operational messages with read and acknowledge tracking.
Documents & E-Sign Letters
Store company, vehicle and driver documents, issue toolbox talks and letters, and collect digital acknowledgement or signature.
Accidents & Incidents
Review driver-submitted accident reports with GPS, photos, third parties and witnesses — ready for insurance and internal follow-up.
Fuel Monitoring
Log fuel entries against vehicles and trailers, review MPG metrics, and export fuel reports for the fleet.
GPS Tracking
View connected tracking assets on a map with live and historical positions when a tracking provider is configured for your organisation.
Scheduled Email Reports
Configure recurring compliance and operations email reports with selectable sections, frequency, and recipients.
Operator Licence & Compliance Records
Keep the records managers need for audits and day-to-day compliance oversight.
FleetPro Checks package
Daily walkarounds and defects stay in Core, Compliance and Complete. FleetPro Checks is those modules as their own package for operators who only need them, billed per active vehicle with unlimited drivers. Record MOT and tax expiry dates so drivers know the vehicle is authorised — MOT, tax, tacho and other vehicle/trailer documents are not required and do not appear in To Dos.
Driver licence checks
Run manual or scheduled DVLA licence checks with points and expiry alerts. Core and Compliance are pay as you go. Complete includes 1 check per driver every 3 months; extra checks — including monthly re-checks when points reach 6 or more — are charged.
O Licence & OCRS
Store operator licence details, authorised vehicles and trailers, operating centres, and OCRS bands with score check reminders.
Tachograph Module
Upload driver and vehicle tachograph data, monitor download periods on calendars, and review infringements for managerial oversight.
Jobs & Invoicing
Plan haulage jobs and, where enabled, create and sync invoices with FreeAgent for your organisation.
Connections & Organisations
Connect integrations from a dedicated connections area, with multi-tenant organisation and depot support for separate operator accounts.
Driver App
A mobile-friendly portal for the work drivers do every day — walkarounds, jobs, hours, letters and incidents — without the full manager suite.
Daily walkarounds
Complete a DVSA-aligned checklist with photos, nil-defect declaration and signature. Failed items raise defects and can place the asset on VOR.
Assigned jobs
See open jobs with pickup and delivery windows, assigned vehicle, and instructions from a single driver home screen.
Hours overview
Review a recent snapshot of driving, working, break and rest time so drivers stay aware of their compliance position.
Documents & e-sign
Open assigned letters and toolbox talks, then acknowledge or sign digitally on the phone — no paper chase.
Accident reporting
Capture incidents at the scene with GPS location, photos, third parties, witnesses and injury details for insurance follow-up.
Expiry reminders
See licence, CPC, tacho card and ADR due dates on the driver home screen before they become a roadside problem.
How it works
Sign in
Drivers use their organisation login on phone or tablet.
Complete the work
Walkaround, job details, letter e-sign or accident report.
Managers see it live
Results, defects and acknowledgements appear in the manager suite.
Fleet compliance software that grows with your fleet.
Manage your vehicles, trailers, drivers, maintenance, daily checks, documents, tachographs and licence compliance from one platform. Daily checks and defects stay in Core, Compliance and Complete. FleetPro Workshop is a separate package you can add to any of those plans.
No minimum fleet size. No minimum monthly spend.
FleetPro Checks
Walkarounds and defects
per active powered vehicle / month. Unlimited drivers.
Billed per vehicle. Unlimited drivers — no extra driver charge.
Also included in Core, Compliance and Complete. Choose this package only if walkarounds and defects are all you need.
- Driver app daily walkaround checks
- Photos on checks and failed items
- Defect reporting from checks
- Manager review of checks and defects
- MOT and tax expiry dates for roadworthiness
- Priced per active vehicle
- Unlimited drivers (no extra driver charge)
- Unlimited trailers
- VOR from safety-critical defects
General document uploads are not included.
Photos on the walkaround itself stay included. MOT, tax, tacho and other vehicle/trailer document uploads are not part of this package. Record MOT and tax expiry dates so drivers know the vehicle is authorised.
FleetPro Core
Digitise fleet compliance
per active powered vehicle / month
1 active driver included per vehicle
Additional drivers: £2.49 + VAT / month per additional driver
- Vehicle management
- Unlimited trailers
- Driver management
- Basic maintenance & PMI scheduling
- Compliance dates
- Driver app
- Daily walkaround checks
- Defect management
- Basic compliance reporting
- Compliance reminders
General document uploads are not included.
You can still record and complete inspections. Core does not include uploading the associated inspection sheet or other general documents.
Optional services
Tachograph Analysis£4.99 + VAT per active driver/month
DVLA Licence Checks£1.99 + VAT per completed check. No included allowance — pay as you go.
FleetPro Workshop£4.99 + VAT per active vehicle/month. Not included in Core.
FleetPro Compliance
Core plus documents, fuel and reporting
per active powered vehicle / month
1 active driver included per vehicle
Additional drivers: £2.49 + VAT / month per additional driver
Everything in Core, plus:
- Compliance hub (statutory gaps)
- Maintenance planner (year view)
- Document uploads and storage
- Inspection-sheet uploads
- Vehicle documents
- Trailer documents
- Driver documents
- Compliance evidence
- Fuel monitoring
- Advanced compliance reporting
- Automated reports
- Enhanced audit functionality
Optional services
Tachograph Analysis£4.99 + VAT per active driver/month
DVLA Licence Checks£1.99 + VAT per completed check. No included allowance — pay as you go.
FleetPro Workshop£4.99 + VAT per active vehicle/month. Not included in Compliance.
FleetPro Complete
Everything included
per active powered vehicle / month
2 active drivers included per vehicle
Additional drivers: £2.49 + VAT / month per additional driver
Everything in Compliance, including daily checks and defects, plus:
- Full Tachograph Analysis
- Drivers' hours analysis
- Working Time Directive analysis
- Tachograph infringements
- Infringement reporting
- Driver acknowledgement
- Driver and vehicle download monitoring
- Automatic DVLA licence monitoring
- 1 licence check per driver every 3 months included
- Extra checks PAYG, including monthly re-checks when points are 6+
- Licence check history
- Points monitoring
- Licence change alerts
Tachograph analysis is included. Complete includes 1 licence check per driver every 3 months; extra checks are pay as you go, including monthly re-checks when points reach 6 or more.
Optional services
FleetPro Workshop£4.99 + VAT per active vehicle/month. Not included in Complete — add it when you need workshop planner, jobs and technicians.
Compare packages
All prices + VAT. Daily checks and defects stay in Core, Compliance and Complete. FleetPro Checks is those modules as their own package.
| Feature | Checks | Core | Compliance | Complete |
|---|---|---|---|---|
| Price | £1.99/vehicle | £3.99/vehicle | £5.99/vehicle | £9.99/vehicle |
| Vehicle cap | None | Set per organisation | Set per organisation | Set per organisation |
| Drivers included | Unlimited | 1/vehicle | 1/vehicle | 2/vehicle |
| Additional drivers | No extra charge | £2.49/month | £2.49/month | £2.49/month |
| Unlimited trailers | ✓ | ✓ | ✓ | ✓ |
| Vehicle management | For checks | ✓ | ✓ | ✓ |
| Driver management | ✓ | ✓ | ✓ | ✓ |
| Basic maintenance & PMI | — | ✓ | ✓ | ✓ |
| Compliance hub | — | — | ✓ | ✓ |
| Maintenance planner (year view) | — | — | ✓ | ✓ |
| MOT & tax dates | ✓ | ✓ | ✓ | ✓ |
| Driver app | ✓ | ✓ | ✓ | ✓ |
| Daily checks | ✓ | ✓ | ✓ | ✓ |
| Photos on walkaround checks | ✓ | ✓ | ✓ | ✓ |
| Defect management | ✓ | ✓ | ✓ | ✓ |
| General document uploads | — | — | ✓ | ✓ |
| Fuel monitoring | — | — | ✓ | ✓ |
| Advanced reports | — | — | ✓ | ✓ |
| Tacho analysis | — | £4.99 add-on | £4.99 add-on | Included |
| DVLA licence checks | — | £1.99/check PAYG | £1.99/check PAYG | 1 / driver / 3 months; extras PAYG |
| FleetPro Workshop | — | £4.99 add-on | £4.99 add-on | £4.99 add-on |
| Minimum fleet size | None | None | None | None |
| Minimum monthly spend | None | None | None | None |
Small fleet example
Monthly totals before VAT. Fleet packages and FleetPro Checks charge active powered vehicles. Checks includes unlimited drivers.
3 vehicles + 3 drivers
Checks is 3 vehicles × the vehicle rate, with unlimited drivers. Core, Compliance and Complete have no extra driver charges at this size.
- Checks (3 vehicles)£5.97 + VAT/month
- Core£11.97 + VAT/month
- Compliance£17.97 + VAT/month
- Complete£29.97 + VAT/month
3 vehicles + 5 drivers
Checks
3 vehicles × £1.99 = £5.97
5 drivers included — no extra driver charge
Total £5.97 + VAT/month
Core
3 × £3.99 = £11.97
2 additional drivers × £2.49 = £4.98
Total £16.95 + VAT/month
Compliance
3 × £5.99 = £17.97
2 additional drivers × £2.49 = £4.98
Total £22.95 + VAT/month
Complete
3 vehicles include up to 6 drivers
5 active drivers
No additional driver charge
Total £29.97 + VAT/month
Standalone services
Licence checks, tachograph analysis and FleetPro Workshop can also be used on their own. Daily checks stay in Core, Compliance and Complete, and are also available as the FleetPro Checks package above. Workshop is never included in those packages.
FleetPro Licence
£1.99 + VAT
per completed licence check. Pay as you go — no subscription and no included allowance.
- Manual licence checks
- Automatic scheduled licence checks
- Licence points
- Entitlements
- Expiry dates
- Change alerts
- Licence-check history
No fleet-management subscription required.
No minimum spend.
Book demoFleetPro Tacho
£4.99 + VAT
per active driver/month
- Driver card uploads
- Vehicle unit uploads
- Tachograph analysis
- Drivers' hours
- Working Time Directive
- Infringement analysis
- Infringement reports
- Driver acknowledgement
- Download monitoring
- Historical analysis
No fleet-management subscription required.
No minimum spend.
Book demoFleetPro Workshop
£24.99 + VAT
per technician / month
plus £1.99 + VAT per active customer vehicle. Add to Core, Compliance or Complete for £4.99 + VAT per vehicle / month.
Workshop planner, jobs, technicians and connected operator customers. Not included in Core, Compliance or Complete — add it to an existing fleet package, or take it as a standalone workshop package.
- Workshop planner
- Jobs and technician assignments
- Connected operator customers
- Digital PMI workflow
- Brake test evidence
- Operator visibility when the job is signed
Not included in Core, Compliance or Complete.
No minimum spend.
Book demoPricing calculator
Estimate your monthly package cost. PAYG licence checks can vary. PSV uses the same Core / Compliance / Complete prices as HGV until a separate PSV list is published.
What type of organisation are you?
- 3 active powered vehicles£29.97
- 6 drivers includedIncluded
- Tachograph analysisIncluded
- TrailersIncluded
- 1 licence check per driver every 3 monthsIncluded
Estimated total £29.97 + VAT
All prices + VAT. Unlimited trailers are included on every fleet package. Daily checks and defects stay in Core, Compliance and Complete, and are also available as FleetPro Checks at £1.99 + VAT per active vehicle / month with unlimited drivers. Fleet packages charge active powered vehicles. Additional drivers £2.49 + VAT / month. Core and Compliance licence checks are pay as you go. Complete includes 1 licence check per driver every 3 months; extra checks, including monthly re-checks when points reach 6 or more, are charged. FleetPro Workshop is a separate package at £4.99 + VAT per vehicle / month on fleet plans, or £24.99 + VAT per technician plus £1.99 + VAT per customer vehicle for independent workshops. No setup fees, no minimum fleet size and no minimum monthly spend.
Ready to Run Compliance from One Platform?
Request a demo to see the manager suite and driver app working together for your operation, or sign in if you already have an account.
- Manager suite: fleet, PMI, defects/VOR, fuel, tacho, reports and messages
- Driver app: walkarounds, jobs, hours, documents and accident reports
- FleetPro Checks package: walkarounds and defects, billed per vehicle with unlimited drivers (also in Core, Compliance and Complete)
- Organisation-scoped data with feature entitlements
Access is by organisation invitation. Prefer email? Contact support@fleetprouk.co.uk.