Fleet compliance & maintenance. One connected record.
Drivers report defects, workshops repair them, technicians sign them off — and FleetPro keeps the audit trail. No emailed PDFs. No re-uploads.
Choose your path
Same platform, different starting points — pick what matches how you operate.
Operators
Walkarounds, defects, PMI, licences and tachograph for HGV fleets.
Explore features →Workshops
Planner, repair authorisations, contracts and customer vehicles — on the operator’s master record.
Workshop overview →PSV
Bus and coach rules, passenger walkarounds and PSV incident records.
PSV compliance →Also see HGV compliance · Digital walkarounds · Defect reporting · Fleet maintenance · Tachograph · Guides
Driver reports it. Workshop repairs it. FleetPro records it.
The connected loop that replaces emailed PDFs and duplicate vehicle copies.
- 1
Driver reports
Walkaround checks with photos raise defects and can place the asset VOR.
- 2
Operator sees
Managers review open defects, VOR status and return-to-service evidence.
- 3
Workshop repairs
Repair authorisations and planner jobs run against the operator’s master vehicle.
- 4
Compliance record
Technician sign-off lands in the same audit trail — ready for DVSA scrutiny.
Features your fleet actually uses
Core tools for UK compliance and day-to-day operations — not vapourware.
Fleet & VOR
Track vehicles and trailers, MOT and tax dates, depots, and VOR with reason history.
Walkarounds & defects
DVSA-style digital checks with photos, defect capture and return-to-service evidence.
Maintenance & PMI
Schedule safety inspections, brake tests and calibrations — with a year planner view.
Drivers & licences
Licence, CPC, tacho card and ADR records with reminders and messages. DVLA checks depend on package availability — see pricing.
Documents & e-sign
Store company, vehicle and driver files; issue toolbox talks and collect digital signatures.
Tachograph
Upload driver and vehicle data, monitor download periods, and review infringements. Use the Windows Upload Utility for .ddd files.
Integrations & add-ons
- Fuel — entries, MPG and exports
- GPS tracking — live and historical map
- Jobs & FreeAgent — haulage jobs and invoices
- Connections — multi-org and depot support
Compliance hub — audit readiness in one place
Spot statutory gaps before DVSA does. Year planner, licences, evidence and period analytics sit beside the same fleet record.
Gaps & year planner
Brake programmes, inspections and maintenance coverage — exportable for audits.
O-licence & OCRS
Operator licence details, authorised vehicles, centres and OCRS reminders. PSV operators use the equivalent PSV licence record.
Evidence & analytics
Accidents, monitoring and period KPIs for walkarounds, defects, availability and fuel.
Driver licence checks
Manual or scheduled DVLA checks with points and expiry alerts. Allowance and pay-as-you-go options depend on package — see pricing.
FleetPro Workshop
Built for commercial vehicle maintenance providers. Work on the operator’s master vehicle — not a duplicate copy.
- ·Workshop planner and job approvals
- ·Repair authorisations between operator and workshop
- ·Maintenance contracts and connected customer fleet
- ·Calibrated tools for torque evidence (Guide to maintaining roadworthiness)
Mobile app
One FleetPro UK app for drivers, admins, transport managers and tech users. Drivers complete walkarounds, jobs, letters and incidents on the phone; staff get role-appropriate tools such as fleet tracking and operational oversight. Features depend on your role and organisation subscription.
Daily walkarounds
DVSA-aligned checklist with photos, nil-defect declaration and signature.
Assigned jobs
Pickup and delivery windows, vehicle and instructions on one screen.
Documents & e-sign
Open letters and toolbox talks; acknowledge or sign on the phone.
Fleet tracking
Admins and transport managers open live fleet tracking from the app when entitled.
How it works
Sign in
Organisation login on phone or tablet.
Complete the work
Walkaround, job, letter, tracking or other role tools.
Everyone stays in sync
Results appear in the app and the web suite.
HGV and PSV compliance guides
Practical UK guides for transport managers and operators — walkarounds, PMI, drivers’ hours, licence checks, DVSA visits and keeping operator records audit-ready.
- Vehicle checksHGV Daily Walkaround Checks: A Complete Guide for UK OperatorsA practical UK guide to HGV daily walkaround checks: when to do them, what to inspect, how to record defects and nil defects, and what to keep.
- Operator complianceTransport Manager Monthly Compliance Checklist: What Should You Be Checking?A practical monthly compliance checklist for UK Transport Managers covering drivers, tachographs, defects, PMI, maintenance and Operator Licence records.
- TachographTachograph Infringements Explained: A Guide for UK Transport ManagersWhat counts as an HGV tachograph infringement, what a UK transport manager should do when one occurs, and how long to keep the records.
- Driver complianceDVLA Driver Licence Checks: Consent, Frequency and Record Keeping ExplainedHow a UK employer checks a driving licence through DVLA, what consent is required, how often to check, and what records to keep.
Frequently asked questions
What is FleetPro UK?
FleetPro UK is a UK fleet compliance platform from Operator Labs Ltd for HGV and PSV operators and maintenance workshops — covering walkarounds, defects, PMI, documents, tachograph and licence checks.
Is there a minimum fleet size?
No. FleetPro UK has no minimum fleet size and no minimum monthly spend. Packages are billed per active powered vehicle.
Does FleetPro include a mobile app?
Yes. The FleetPro UK mobile app is for drivers, admins, transport managers and tech users. Drivers can complete walkarounds, view jobs, review hours snapshots, e-sign letters and report accidents; staff get role-appropriate tools such as fleet tracking. Download it on the App Store (https://apps.apple.com/gb/app/fleetpro-uk/id6815760723) and Google Play (https://play.google.com/store/apps/details?id=com.hgvcompliance.driver&utm_source=emea_Med).
How does the connected repair loop work?
Drivers raise defects from walkarounds, operators review and manage VOR, workshops receive repair authorisations against the operator’s master vehicle, and technician sign-off stays on the same compliance record — without emailed PDFs or re-uploads.
What is the Compliance hub?
The Compliance hub brings statutory gaps, year maintenance planner, licences, evidence (including accidents) and period analytics into one place so transport managers can prepare for audits and day-to-day oversight.
Try FleetPro UK free for 14 days
Open a complimentary trial organisation, invite yourself as admin, and explore the package that matches how you operate. No card required — when the trial ends, features lock until you speak with us.